Secretary in New York, Iowa

JOB DESCRIPTION  -  SECRETARY
 
 
·         Maintain the President?s calendar
·         Manage the President?s email and other administrative requirement
·         Monitor office supplies (including toners for the copier and printers), order when stock level is low (upon CFO approval)
·         Order building supplies when directed and create/maintain appropriate file
·         Manage inbound and outbound mail (USPS, UPS, FEDEX, etc.)
·         Coordinate company mailings and other projects as assigned
·         Handle incoming calls (answer the phone on first ring, forward calls to the right party, try to dismiss calls from telemarketers before connecting to other staff members, etc.)
·         Manage the phone system
·         Handle conference room scheduling and maintenance
·         Manage the front desk and reception area (welcome visitors and ensure they are directed to the right party)
·         Assist in other tasks when needed (delivery of correspondence to tenants including bills, etc.)
·         Advise the Building Manager (Jeremy Rosas) of repair or cleaning requirements in the office, ladies room and other parts of the building that she might notice.
·         Create and maintain the office file
·         Coordinate company events (birthdays, Christmas, etc.)